Issuing of Certificates (Faculty of Engineering)

Notice

Important: Planned change in certificate issuance process (updated in February, 2025)

Starting Thursday 13 March 2025, the issuance of certificates for graduates will be consolidated into the online Certificate Issuance Service (fee required ).
The first major change is that WEB-application is required.
For more details, please visit this web-page.

The following methods will be available until 12 March,2025. ↓↓
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The issuance of various kinds of certificates for persons who have completed study programs in the Faculty of Engineering can be requested at the Faculty of Engineering office or by postal mail.

• If you need a certificate from the Graduate School of Engineering, please see Issuing of Certificates (Graduate School of Engineering).
• As a rule, postal handling is available only within Japan. If you require that certificates be sent overseas, please contact us separately.

• Please note that the envelopes used to mail out certificates are not stamp-sealed, except in the case of academic records in Japanese. If you need to insist on the use of a stamp-sealed envelope, please state this clearly.
• There are no handling charges for this service.

Processing Time

Generally it takes two to four days from the time a request is received to prepare certificates in Japanese. , and it takes five to seven days  to prepare certificates in English. (These estimates are in working days; Saturdays, Sundays, national holidays, and the New Year holiday period are excluded.)

Note that the time needed to prepare certificates may vary significantly according to factors such as the information to be certified, the period in which the request is made, and year of graduation. 

Application procedures by post

What you need to send us

1. Request for Certificate Issuance
   Request for Certificate Issuance
2. ID card（Coppy）
3. Stamped self-addressed envelope
   Write your name and address clearly and affix stamps with the correct postage value.
   Please use a chokei No. 3 (120 x 235 mm) or a kakugata No. 2 (240 x 332 mm) envelope.

Address requests to

Undergraduate Student Section, Student Affairs Division, Faculty of Engineering, Kyoto University, Yoshida-honmachi, Sakyo-ku, Kyoto 606-8501

Please write "request for certificate issue" in red on the envelope.

Contact

Replace "*" with "@" when sending e-mail to this address.