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Issuing of Certificates (Alumni)


The issuance of various kinds of certificates for persons who have completed study programs in the Faculty of Engineering can be requested at the Faculty of Engineering office or by postal mail.

  • Please note that the envelopes used to mail out certificates are not stamp-sealed, except in the case of academic records in Japanese. If you need to insist on the use of a stamp-sealed envelope, please state this clearly.
  • There are no handling charges for this service.

Processing Time

Generally it takes two to four days from the time a request is received to prepare certificates in Japanese. , and it takes five to seven days  to prepare certificates in English. (These estimates are in working days; Saturdays, Sundays, national holidays, and the New Year holiday period are excluded.)

Note that the time needed to prepare certificates may vary significantly according to factors such as the information to be certified, the period in which the request is made, and year of graduation. 



Our office will be closed from August 15 to 19, 2022 for summer holidays. 
If you need any certificates by the same period, please apply by August 5, 2022.

We will start work from August 22, 2022.
We apologize for your inconvenience during this period.

Application procedures by post

What you need to send us

  1. Request for Certificate Issuance
    Request for Certificate Issuanceicon_pdf.gif
  2. ID card(Coppy)
  3. Stamped self-addressed envelope
    Write your name and address clearly and affix stamps with the correct postage value.

    Please use a chokei No. 3 (120 x 235 mm) or a kakugata No. 2 (240 x 332 mm) envelope.


Address requests to

Undergraduate Student Section, Student Affairs Division, Faculty of Engineering, Kyoto University, Yoshida-honmachi, Sakyo-ku, Kyoto 606-8501

Please write "request for certificate issue" in red on the envelope.


Replace "*" with "@" when sending e-mail to this address.