If you wish to publish or broadcast materials in the collection of Katsura Library and Engineering Libraries for publications, please refer to the following and apply for special use.
※ The same applies to digital data and video materials.

Please refer to "Copying Services" for information on copy applications by photographing, etc.

Important Notes

  • This service is based on "京都大学図書館保管資料特別利用規則 (Kyoto University Libraries Regulations for Special Use of Materials)."
  • The application deadline is 2 months before the desired date of obtaining reproductions. 
    We do not accept urgent requests.
  • Upon receipt of the application, faculty members of Kyoto University deliberate your request. Please note that applications are not always approved.
  • Depending on the purpose, we may charge a usage fee. (aside from the reproduction fee)

Conditions of Use

  • Unauthorized modification of image data is prohibited.
  • The use of the images is permitted only for authorized purposes.
  • The images should be accompanied by the credit line. 
  • Please donate the publication or the video DVD that uses the images to Katsura Library.
  • You must have a definite plan for publishing or broadcasting using the images. 



1. Inquiry (required)

At first, please inform us of the following information by email.  We will contact you back after confirming your inquiry.

  1. Purpose of use (publication/broadcast)
  2. The title, registration number, and other information to identify the materials
  3. The title of the publication or broadcast program in which the image is to be used and a detailed description of the publication/broadcast program such as a proposal
  4. Expected date of use (the date of publication or broadcasting) 

2. Submitting the Application Form

Please submit the application form to Katsura Library counter or by email. (hours: weekdays 9:00 am-5:00 pm)

  • Application Form (in Japanese) [Word] 
  • Deadline: 2 months before the desired date of obtaining reproductions

3. Deliberations and Notification of Result

Upon receipt of the application form, faculty members of Kyoto University deliberate your request. The results will be notified by email.
※Deliberations take time. Please note that we cannot provide a rush response. 

If your request is approved, we will send you the permit by mail or email at a later date.
If the use is determined to be a paid use, we send the invoice for the usage fee too. Please refer to the next section for the payment of the usage fee. 

4. Payment of Usage Fee (for paid use)

The fee should be paid by the due date on the invoice.
Even if the image is not used for a reason on the applicant’s side, the applicant is still obliged to pay the fee.

※ To deposit to Kyoto University, you must register in advance.

5. Generating Reproductions

Upon receipt of the permit, the applicant needs to order the designated professional agency directly to generate reproductions of materials.  
The costs of generating reproductions (aside from the aforementioned usage fees) shall be borne by the applicant. 

※If you wish to use a documentary film of The Great Kanto Earthquake, we will loan you a DVD.

6. Donation of the Publication/Recorded Image

Please donate the publication or the video DVD that uses the images to Katsura Library.

Usage Fee

  • Publication: 3,300 yen/image (tax included)
  • Broadcast: 5,500 yen/image (tax included)


Katsura Library, Kyoto University

Kyoto daigaku-katsura, Nishikyo-ku, Kyoto 615-8530 
E-mail: 090stosho [at] mail2.adm.kyoto-u.ac.jp