Loan for Exhibition

If you wish to borrow materials in the collection of Katsura Library and Engineering Libraries for exhibitions, please refer to the following and make an application.

For information on special uses such as publication and broadcasting, please refer to "Special-Use".

Important Notes

  • This service is based on "国立大学法人京都大学図書貸付要領 (Kyoto University Libraries Regulations for Book Loan) ".
  • Please contact us at least four months before the date of use.
    We do not accept urgent requests.
  • Upon receipt of the application, faculty members of Kyoto University deliberate your request.
    Please note that applications are not always approved.
  • Depending on the purpose, we may charge a usage fee. 

Conditions of Use

  • Borrowed materials must not be used for any purpose other than that for which it was authorized.
  • If the materials you wish to borrow are deposited materials, or if there are other copyright holders or owners besides Kyoto University, you must obtain the prior written consent of the rights holder.
  • Maximum loan period for materials is 60 days. However, if Kyoto University President deems it necessary, the loan period may be extended for a period not exceeding one year.
  • Borrowed materials must be returned to the designated location by the date of expiration of the loan period.
  • In case of loss or damage of borrowed materials, compensation shall be made upon consultation with Kyoto University.

Application

Procedures

1. Inquiry (required)

At first, please inform us of the following information by email.  We will contact you back after confirming your inquiry.

  1. Purpose of use
  2. The title, registration number, and other information to identify the materials
  3. Outline of exhibitions
  4. Period of use

2. Submitting the Application Form

Please submit the application form and other required documents by mail.
Deadline: 2 months before the desired date of use

  1. Application Form (in Japanese) [Word] 
  2. Exhibition overview
  3. Security and evacuation plans
  4. Notice of on-site inspection result by fire department
  5. List of exhibited materials
  6. Ordinance for the establishment of a museum
  7. Exhibition layout of loaned materials
  8. Museum overview
  9. Other documents for reference

3. Deliberations and Notification of Result

Upon receipt of the application form, faculty members of Kyoto University deliberate your request. The results will be notified by email.
※Deliberations take time. Please note that we cannot provide a rush response. 

If your request is approved, we will send you the permit by mail or email at a later date.
If the use is determined to be a paid use, we send the invoice for the usage fee too. Please refer to the next section for the payment of the usage fee. 

4. Payment of Usage Fee (for paid use)

The fee should be paid by the due date on the invoice.
Even if the applicant cancels the loan request for a reason on the applicant’s side, the applicant is still obliged to pay the fee.

※To deposit to Kyoto University, you must register in advance.

5. Submitting the Borrowing Form

Please submit the borrowing form.

Usage Fee 

1,100 yen/item (tax included)

Contact

Katsura Library, Kyoto University

Kyoto daigaku-katsura, Nishikyo-ku, Kyoto 615-8530 
E-mail: 090stosho [at] mail2.adm.kyoto-u.ac.jp